Reserve a Room

These instructions should be changed to use Google's managed calendar resources and to integrate with the Plans and Programs process.

Need to reserve a room at Wing HQ for your event?

These instructions assume you have received Wing Commander approval to conduct your activity. (See Plans and Programs.) Once your activity is approved, the Plans and Programs Office should create your event on the Wing Activity Calendar.

Instructions

First, check the WAWG HQ room calendars at bottom to see if the room you need is available.


Then create an event and add the desired room.

    1. Go to Google Calendar and ensure you're signed in with your @wawg.cap.gov email address.

    2. Create a new event. (How?)

    3. Add the basic event information. In particular:

      • Ensure your name for your WAWG account is shown next to the small calendar icon. If it's not, click it to change it to your personal WAWG account.

      • Click "description" in Add description or attachments to enter the name and email address of the activity point of contact.

      • For events at Wing HQ, the address is: 1155 Barnes Blvd, McChord AFB, WA 98438.

    4. Add the room reservation.

      • Click "rooms" in Add rooms or location and add the desired room.

    5. Add the event to the WAWG Activity Calendar.

      • Click Add guests and type in "WAWG Activity Calendar".

Screenshots: Creating a New Event

On a computer, creating a new event shows this small pop-up screen. You may enter the event info here or click More options at the bottom for more space to enter information.

After clicking More options, the screen expands to show more details.

After clicking More options, the right side of the screen shows guest (invitee) and room info.

On the Guests tab, start typing "WAWG Activity Calendar" to choose it. Invite other attendees if desired.

On the Rooms tab, expand WAWG HQ to see the rooms. Click to add each desired room.

WAWG HQ Room Calendars

This is the "main" conference room at Wing HQ.

  • Seating: approx. 30

  • A/V: 2 wall-mounted televisions (HDMI input), Polycom phone

This is a secure room inside Wing HQ and requires access from McChord Squadron Personnel, the Wing Administrator, Logistics Officer, or Wing Commander.

    • Seating: approx. 10

    • A/V: Polycom phone

Computer lab. This is a secure room inside Wing HQ and requires access from the Wing Administrator, Logistics Officer, or Wing Commander.

    • Seating: 10

    • A/V: Phone, desktop computers w/ monitors

This is a secure room inside Wing HQ and requires access from Cadet Programs, the Wing Administrator, Logistics Officer, or Wing Commander. Usage requests are approved by Cadet Programs.

    • Seating: approx. 15

    • A/V: Desk phone

    • Lots of open space